When you try to print, email, or save as a PDF from QuickBooks, do you keep running into the same problem, no matter how hard you try? This is a common issue that QuickBooks users run across.
QuickBooks frequently provides its users with a PDF printer so they may save financial reports, forms, and statements as PDF files. The PDF files can be viewed on any device that supports the PDF format and are smaller than other file types.
However, users might sometimes notice the error: A PDF cannot be created by QuickBooks. The message “Your forms were not sent because QuickBooks could not build the requisite PDF files” may show up.
Reasons Behind Why QuickBooks Cannot Create PDF
The main explanations for why QuickBooks is unable to generate PDFs are listed below. Read through them to learn more about this problem.
- Outdated, malfunctioning, or flawed Adobe Reader software
- Another possibility is that QuickBooks Desktop is outdated
- The Microsoft XPS document writer may be disabled in Windows settings
- Using the temporary folder and XPS document without administrator permissions
- Perhaps the corrupted template or form is what you’re attempting to convert to a PDF
- A malfunctioning QBPrint.qbp file may cause the procedure to stop
Note:- QuickBooks Error 3645 disrupts data access and crashes company files, requiring immediate repair to restore smooth workflow and prevent further issues.
3 Ways to Resolve the QuickBooks Cannot Create PDF Issue on Your System
The steps mentioned below could help you rectify the issue instantly on your device. Go through the list below.
Step 1: The QuickBooks Tool Hub contains the QuickBooks PDF & Print Repair Tool
- From the left pane of the window, select the Program Problems tab after launching the QuickBooks tool hub
- The QuickBooks PDF & Print Repair Tool can be launched by clicking on it
- The scan and fixture should be finished by the tool. It should not be manually closed
- Following the tool’s automatic shutdown, attempt to save the file as a PDF once more to see if the error has been resolved
Step 2: TEMP Folder Permissions Change
- Use Windows Key + R to open the Run window after quitting QuickBooks
- Enter %TEMP% and click OK
- Right-click on a blank space in the temporary folder, then choose Properties
- Make sure Full Control is enabled for every user name and group by selecting the Security tab
- Otherwise, click Save with the permissions set to Full Control
- Try saving it as a PDF after clicking OK to close the window again in the QB app
Step 3: Restore the Microsoft XPS Document Writer’s previous drivers
- In the search field, type Print Management after pressing the Windows Key to bring up the Start menu
- Select the Print Management application that shows up as the top result by tapping Enter
- In the Print Management box, select Print Server from the left pane
- Choose the final option, Printers, after clicking on your computer’s name
- Choose Microsoft XPS Document Writer from the list on the right, then click the X symbol on the toolbar
- Click Add Printer after performing a right-click on any space
- To add a new printer, choose Create a New Port after clicking Next in the Network Printer Installation Wizard
- From the Available Port Types drop-down box, choose Local Port, then type XPS as the Port Name
- Choose the Have Disk option from the Install the Printer Driver dialog after clicking OK
- Choose the driver’s.inf file by browsing and inserting the Windows installation disk
- Click Next to complete the operation after entering Microsoft XPS Document Writer as the printer’s name
- Make sure the problem has disappeared by restarting your computer and creating a PDF in QuickBooks once more
Conclusion
This blog on QuickBooks cannot create a PDF will provide you all the required information and steps guide on resolving it completely from your system. However, if you are unable to perform the procedures, you need to dial +1(855)-738–0359.
Explore more about:- QuickBooks Error 30114 appears during system or file processing, signaling damaged components that need quick attention to restore stable QuickBooks performance.
Frequently Asked Questions About QuickBooks Cannot Create PDF
Why can’t QuickBooks create a PDF of my invoices or reports?
- QuickBooks may fail to create PDFs when the print or PDF components are damaged, the printer driver is misconfigured, or permissions prevent file creation.
How do I fix QuickBooks when it cannot create PDF files?
- Resolve this by repairing QuickBooks print components, updating or reinstalling your PDF/printer driver, and ensuring QuickBooks has permission to write files.
Is the PDF issue related to my printer settings?
- Yes, incorrect or corrupted printer drivers and default printer settings can prevent QuickBooks from generating PDF files successfully.
Can Windows security settings stop QuickBooks from creating PDFs?
- Yes, restrictive folder permissions or antivirus settings can block QuickBooks from saving PDFs. Granting proper permissions usually resolves the problem.
Does QuickBooks need a specific PDF converter to create files?
- QuickBooks uses its internal print-to-PDF components; however, a working PDF converter or a healthy printer driver is required for reliable PDF creation.
Why do I get an error when emailing a PDF from QuickBooks?
- Emailing errors often happen when QuickBooks cannot create the PDF first, or when the default email client is misconfigured or blocked by security settings.
Will repairing QuickBooks fix the Cannot Create PDF error?
- Repairing or reinstalling QuickBooks often fixes damaged print components and restores the ability to create PDFs without altering company data.
Can a corrupted company file cause PDF creation to fail?
- In rare cases, file corruption that affects forms or templates can disrupt PDF generation; verifying file integrity helps rule this out.
Should I change my default printer to fix PDF problems in QuickBooks?
- Temporarily switching the default printer to a basic system printer and testing PDF creation can identify whether the printer driver is the cause.
Does running QuickBooks as administrator help with PDF creation issues?
- Running QuickBooks with administrator privileges can bypass permission blocks and allow the program to save PDFs where it was previously blocked.
How can I prevent QuickBooks from failing to create PDFs in the future?
- Keep QuickBooks and Windows updated, maintain printer drivers, configure security exceptions for QuickBooks folders, and back up templates regularly.
What if none of these steps allow QuickBooks to create PDFs?
- If standard repairs fail, consider rebuilding templates, restoring a recent backup, or consulting a qualified QuickBooks specialist to diagnose deeper system conflicts.
